Karen@KarenCommins.com
470.737.NAR8 (6278)

Karen Commins

Award Winning

Atlanta Audiobook Share-rator™

Breaking a Contract on ACX

If you’re following my #TuesdayTips on Twitter (also accessible through my Evernote notebook of them), you know that #44 on 24 March 2020 contained instructions for downloading your data from Facebook. After getting my data, I excavated the following post I made on 9/28/14 in a FB narrator’s group. I’m publishing it here — with some links, of course! — because its lessons remain timely. I’ll add some comments in purple.

 

Ripping a contract in half

[I want share] a recent experience about breaking an ACX contract in the hopes it helps someone else.

The 2 lessons to the story:

1) If you hear warning bells before you audition, either request the book or forget about auditioning.
2) Life’s too short to deal with bad text and a non-responsive rights holder!

The abridged version:

  • I broke a royalty share (RS) contract on ACX before recording the first 15 minutes. The manuscript was terrible, and the rights holder became unresponsive.
  • I sent her 2 messages through the ACX message system before requesting project termination.
  • You have to send the reasons for termination to INFO@acx.com. I first wrote to support@acx.com but was told I had to send the request to INFO@acx.com.
  • ACX dissolved the project and deleted it from my dashboard the next day.
  • If you ever need to dissolve a contract, feel free to copy any of the language from my messages.

The unabridged version, complete with my messages to the RH:

I saw a book titled “Keeping A Journal”. I’ve been keeping a journal for years and know the many benefits of this practice. It was a short royalty share book of an hour or less. Even though I couldn’t find anything about the author, I auditioned because I wanted to share the message about journaling. I’d say now that if you can’t find any info about the author, don’t even bother auditioning.

The audition script seemed a bit repetitive. The word choices seemed like someone who was trying to sound more educated than she is.

I heard the warning bells and almost didn’t audition. Whenever I hear warning bells now, I listen to them! I thought about asking for the complete book before the audition. However, since it was so short, I decided to go ahead with it. Anyone who has been burned by doing a short ACX book probably thought the same thing!

The rights holder (RH) selected me and sent the manuscript right away. She said she teaches journaling classes. “Great!”, I thought, “She obviously knows what people commonly ask when they start journaling and will get right to the heart of it.”

I thought the book would get better than the audition copy. I was wrong. It got worse….much, MUCH worse.

My first message to the RH explains some of the book’s problems:

Hi, [RH]! I hope you are enjoying a relaxing holiday weekend.

I had planned to record, edit, and submit the first 15 minutes of Keeping a Journal today. However, I wonder if I have the final version of the manuscript.

Before I continue, let me assure you that I view my narrations as a collaboration with the author. We want the same end result — happy listeners who leave great reviews/ratings and who want to refer their friends to the audiobook.

I was excited to see your book on ACX because I am a firm believer in the power of journaling. I auditioned and agreed to a royalty share contract only because I want to promote the value of journaling, not because I need the work.

After reading the entire book, I feel I must tell you the version of the manuscript that I have is not ready to be made into an audiobook. Here are a few issues that might be remedied with some strong editing:

1) Much of the content is overly repetitive and makes starting a journal seem more difficult than it actually is. The prolonged and redundant discussion about preparation alone is enough to dissuade anyone from keeping a journal. The actual ideas expressed in the book could be more simply stated in about 2 pages.

2) Some of the word choices are incorrect (“once you INHERIT these various tactics…”), and the overall language is formal and highfalutin rather than conversational.

3) The book doesn’t fulfill the promise of the title about self-discovery and finding joy. The book mentions benefits of journaling, but none are listed or explored. I think most people are concerned about what to write or how the journal will help them over time. Those topics also are not addressed. A listener who hears the journaling “rules” will be inclined to give up the practice before even starting.

When I auditioned, I thought that this book would offer concrete tips similar to Jim Rohn’s excellent advice in his program How to Keep A Journal.

I’m afraid that if I record the version of the manuscript that I have, listeners will rate the content as 1-star and automatically make my performance a 1-star rating as well. I further predict that any reviews would be very negative and highlight the points I have made in this message. With many other books available on this subject, 1 bad review would cause this one to fade to obscurity.

My intent is to help you produce the best product possible. I apologize if my candor angers or hurts you. I am direct, concise, and honest in my communications because no one ever solved a problem by beating around the bush.

Do you want to send me a revised manuscript? ACX doesn’t care if we change the due dates on the contract.

If not, I must ask you to terminate the contract.

Thank you for your time and understanding. I look forward to your response.

Cordially,
Karen Commins

Today, I’d simply ask the RH if I have the final version of the manuscript and then skip to end where I ask for a revised edition. I wouldn’t list any of the various problems I found in the text as it’s not my job to tell the author how to write. I also don’t enjoy spending my time trying to educate a RH who may not value my help.

She didn’t respond. Ten days and both deadlines passed. I wrote to her a second time:

Hi, [RH]! I hope your week is off to a good start.

I wrote to you on 30 August about problems in the manuscript for Keeping a Journal but haven’t heard from you.

Are you revising the manuscript? Both deadlines for this book have already passed. I need to know if you plan to send an updated manuscript or terminate the contract.

I look forward to hearing from you.

Cordially,
Karen Commins

Six days later, I sent my third and final message to her:

Hi, [RH]. I hope you are well.

I’ve written 2 messages to you about the manuscript for Keeping a Journal (30 Aug. and 10 Sept.) but have not received a response. I’m assuming that you don’t want to go forward with creating an audiobook of Keeping a Journal at this time.

Therefore, I’m going to ask ACX to terminate the contract and remove it from my project list.

Perhaps we can work together in the future. Best wishes for your success!

Cordially,
Karen Commins

I then wrote to ACX to request project termination. I gave my reasons and outlined my dates of communication.

 

As a reminder, the ACX message system is the official documentation. While you may communicate with RHs outside of the system, all messages affecting production dates should be sent through the ACX system. Furthermore, contract dissolution is more easily accomplished when it occurs before the first 15 minute checkpoint file is recorded or uploaded.

 

Photo: Andriano.cz/Shutterstock

 

Avoid Copyright Infringement During The Pandemic (and Always)

Last updated 30 March 2020

 

I first saw someone on Facebook propose a concept. A day or so later, I read a tweet from another person writing about the same thing. Suddenly, it seemed that this idea started spreading exponentially. I began to worry about narrator friends who were unnecessarily exposing themselves to risk.

You see, due to the closures and social distancing measures prompted by the COVID-19 pandemic, many audiobook narrators, teachers, and parents have announced plans to record books on YouTube to educate and entertain children or even the public at large. They don’t realize they could be liable for copyright infringement.

Before I finished grad school with my Master of Science in computer information systems, I considered switching to law school to specialize in intellectual property law. I therefore was beyond excited to be accepted in the 2020 CopyrightX course offered by Harvard Law School.

I’ve learned so much in this course and look forward to my successful conclusion of it in early May.

While I’m not a copyright expert, I want to share some information to help these well-intentioned people better understand the laws so that they can avoid the possibility of copyright infringement during the pandemic and thereafter.

 

[Read more…]

Plan Your Work and Work Your Plan

I’ve always been a planner. I’ve even planned vacations more than a year out so that the trip would coincide with a certain date, like when I decided we’d be on cruise ship sailing through the Panama Canal on my birthday. A friend asked me about my plans for this year and expressed curiosity about my planning process, which inspired me to write this article.

 

Background

First, it may help to know that I love the book Write It Down, Make It Happen: Knowing What You Want and Getting It. The author relates numerous stories about various, interesting ways people wrote about an idea as the first step toward making their dream a reality. The act of writing changes the idea from a mere thought in your brain to an attainable goal in the real world. Many of my grand plans start out as glimmering thoughts in my journal.

I have stopped setting big yearly goals like number of books to narrate or amount of money to be earned in a year. Some of those things are beyond my control, especially in devastating years like 2017-2018. Whenever I didn’t meet my big goals, I’ve felt disappointed and critical of myself rather than celebrating all the things that I did accomplish.

In the last 3 years, I’ve adopted the idea of having a focus word guide me through the year. A 2018 article stated to choose something you want more of. “What is your life missing now? Choose that.”

Optimism was my key word for 2018. Content was doubly important as my word for 2019 as I wanted more of both the adjective for an emotional state and the noun for creative output. My word for 2020 remains my secret as I think telling it may diminish its power.

My key word helps me establish intermediate targets like contacting X publishers each month that I hope will lead to the big achievements. I also select some milestones that are completely within my control. For example, this year I will create at least 2 more video courses for NarratorsRoadmap.com. I already know the topics and am gathering the material I want to include in the courses.

 

Go-to Apps

Evernote and my calendars are the foundations for everything I do, both personally and professionally. When I wrote above that I’m gathering material to include in my courses, it means that I’m copying web pages, making notes, and adding media to an Evernote notebook named for the course subject.

As soon as I know I’m going to an activity or am taking a trip, I add the function on my calendar with 1 or more reminders before the day. I’ll be able to look forward to events and schedule my other activities around them. Though we’re not even a week into the new year, I’ve already scheduled trips to NY in March and May for multiple audiobook events, participation at VOAtlanta Audiobook Academy in March, and attendance at the play “Hamilton” when it tours here in Atlanta in April. When planning travel, I copy all of my confirmation emails to Evernote and fill out my Evernote trip itinerary template with all the pertinent details and links to those emails.

I use Evernote as my client relationship manager and set reminders on notes for follow-up actions.  The Cronofy Evernote Calendar Connector automatically transfers the reminders to my calendar and keeps Evernote and my calendar in synch. I have a color-coded calendar to distinguish various activities.

 

 

For instance, I add dates with tie-ins to specific audiobooks to my Promotions calendar. I may set the first reminder a week ahead for a new book where I want to create a graphic. I’d set the second reminder for the day before the date to be sure I schedule the promotion. Sometimes after seeing a reminder about an audiobook in my backlist, I’ll create a new graphic to promote it, such as in this recent tweet.

I start each month by filling in this Evernote template that I created to itemize the major things I want to get done that month. I confess that I’m notorious for trying to stuff 10 pounds of activities into a 2-pound bag! I may not do half the things I set out to do, but action begets action begets action, which all becomes and sustains forward movement. I add dates from the calendar for my standing commitments like my biweekly show for the Georgia Radio Reading Service and the Tuesday tips I write and distribute each week on Twitter.

On a daily basis, I look at the monthly note and my list of Evernote reminders and then fill in this Evernote template of 1 to 5 things I expect to do that day. I list personal appointments like the dentist and hair salon among those 5 tasks.

In the blank space at the top of the note, I record the audio of my daily sightreading practice and enter info about exercise I undertook that day like swimming and walking the dog. Throughout the day, I check the boxes when completing tasks and add any links or documents created in the process.

I have almost 2700 Daily Notes in Evernote stretching back to October 2012. Before I started keeping them in Evernote, I used paper calendars. My paper archives go back to 2003!

I love having all of my planning info in Evernote because it’s searchable, and I can add audio, pictures, videos, emoticons, and links to each page. If I don’t finish something in a day, which is OFTEN the case due to the rabbit holes I jump in, I can copy and paste it to the next day (or even the next week).

 

I hope that sharing part of my process gives you some useful ideas for your own planning sessions! I’d love to see your questions and comments below.

How I Spent My Summer Vacation

When a kid returns to school in the fall during a movie or TV show, they invariably must write and recite a report discussing how they spent their summer vacation. I never recall having that assignment at the start of any school year.

If I had, my report probably would have included the number of books I checked out from the library and the songs I learned to play on piano, and, from 5th grade on, the music I played on clarinet, oboe, and flute. I also would have talked about my daily trips to the pool.

My almost daily pool time would certainly remain present in such a chronicle today; some things never change. However, today’s account also would be bubbling with discussion about my new web site NarratorsRoadmap.com, which is fully launching today 9/16 at 9:00am!


Looking back, I can connect the dots and see this site has been in my destiny for quite a while and is a natural evolution and expansion of things I’ve been doing.

[Read more…]

20 Things Learned in Last 20 Years

 

Happy 20th anniversary to me!

I launched my voiceover business 20 years ago.

Since my last post was about using my journal, it’s only appropriate that this one goes back to where it all began, my first entry in my first book.

 

Saturday 8/28/1999 9:25pm

I’m spending my evening copying the CD of my first voice-over demo with the plan to mail a few to agents on Monday. How I got to this point and where I go from here will be the subject of this journal.

Friday 9/3/99 10:15pm

On Wednesday, September 1, 1999, I mailed 3 CDs to [3 Atlanta VO agents]. It was such a huge step, and I felt a tremendous sense of accomplishment and excitement to have pushed the dream out to people who could do something about it!

The past 20 years have been a remarkable evolutionary journey, to say the least! As I was reflecting on all that I’ve seen, read, written, voiced, and otherwise done in that time, I decided a blog post of 20 things I’ve learned would be a great way to celebrate this milestone!

So here’s the list, in no particular order. By the way, you’ll find more private journal entries sprinkled throughout these articles!

[Read more…]